- Optimum Utilisation of available
manpower with vast audit knowledge.
- Automate routine transcription.
- Simplify maintenance & retrieval of
- Support Senior - level Executive
with MIS reports.
- Facilitate Junior - Level
Executive/Superior staff with Monitoring reports.
- Use of LAN for resources sharing and
The system has been designed keeping
CDA (ARMY) working set up i.e. areas covered in OM PART II and not
covering work entrusted to designated Controllers like stage payments,
medical stores etc. Further taking into account the following parameters
1. Audit is carried out manually as
hither to fore at different levels
2. Authentication of documents is not
3. Data Entry is to be kept to the
4. Maintenance of work book and
control chart is not dispensed with
The Office Automation has been
designed for payment of Vouchers/bills for issue of cheque; maintain
recoveries due information and base registers on Computer and generation
of return memos etc.
Extent and Scope:
- Bills, Valuable and Special Letters.
- Payment to Contractors for stores &
Civil Hired Transport.
- Payment to contractors other than
- TA/DA Requisitions and Claims.
- Pay Bills, Supplementary Bills and
other Bills of Units/Formation.
- Demand, Debt. Head Registers.
- Cheque Printing.
- Cheque Linking.
- Scheduling of Vouchers.
- Return Memos.
- Booking of Expenditure.
- Noting of Allotment.
All outstanding demands held by the
Audit Sections in registers are closed and balances struck. These are
taken on to the computer and a print out of all details is generated,
paired and reconciled. These details are held as Demand Register on
Processing of Bills:
Bills and valuables received in the
Record Section - CDAs Office will be segregated section wise and data
captured on Computer. Each document is given an unique ID number called
“Dakid_No.” by the Computer. The information captured at Record Section
is made available to Audit Sections. The document is accessed by
entering the dakidno noted on the bill. The base information required by
Audit Section is captured after the bill has been audited & passed
manually. Booking of Expenditure is also done by Audit Section without
movement of bills. Punching Media and Cheque slip are generated on
computers. Daily Payment sheet for printing of cheques is also generated
through Computer System.
Top list and sub list are also
generated on Computer to forward CRVs to LAOs.Monthly schedule of
recoveries (the place of demand register) is generated from the data
maintained on Computer, to assists the task holder to pair recoveries in
The bills not accepted in audit are
returned through Memos generated on the computer.
The various MIS Reports are generated
as per prescribed time - schedule, and additional reports can be
generated on as required basis.
generated by the System are printed and filed at the section level.